NOW HIRING: Part-time Production Manager

Olympia Film Society Job Application Information

Production Manager

Application due by 5:00 PM, Monday March 28, 2016

Starts: April 11, 2016 • $15.00 p/h • P/T 15 per wk. Additional compensation for day of show work and special projects

The Olympia Film Society (OFS) is looking for a part­time, experienced Production Manager / Sound Engineer in the Olympia, Washington area. The Production Manager oversees the technical operations of all shows (concerts and events) at the Capitol Theater and acts as the house sound engineer for one of the longest running arts organizations in the Pacific Northwest.

OFS owns and operates the historic Capitol Theater, a 750+ seat art deco movie and concert venue that is operated by a small dedicated staff, 200+ amazing volunteers, and the support of more than 1300 members. OFS maintains high standards of participatory decision­making and promotes active volunteerism among our membership to present the best in independent films, live music, and film festivals.

Application Process

To apply for this position, submit your resume that includes three professional and three personal references, and a cover letter that includes answers to the following questions:

1. Describe your live music and production experience and qualifications related to this position and how you will contribute to the success of this role.
2. Share a related successful moment or project that you were responsible for executing.
3. What is your experience working with non­profit arts organizations and volunteers?
4. What length of time commitment are you able to make?
5. If selected for an interview, you may be asked to mix and set up a live band as part of the interview process. Will will notify you of this ahead of time.

Please do not contact the OFS office or the Capitol Theater regarding the status of your application; the staff will not have this information. You will be notified if you have been selected for an interview.

Submit materials as attachments to: jobs@olympiafilmsociety.org or
Attention: Hiring Committee
416 Washington St. SE #208 Olympia, WA 98501

The Olympia Film Society is a 501(c)3 non­profit arts organization. OFS is an equal­opportunity employer and does not discriminate against employees, volunteers, or membership on the grounds of race, creed, color, national origin, age, gender, marital status, veteran status, sexual orientation, or the presence of any disability.

The Olympia Film Society ­ Job Description

Production Manager

Position Summary: The Production Manager oversees the technical operations of
shows (concerts and events) held at the Capitol Theater or produced by the Olympia Film Society. The Production Manager also acts as the house sound engineer. This position reports to the Executive Director and works closely with the OFS Program Director, Cinema Technician, and stage crew and volunteers.

Event Oversight

● Act as house sound engineer for all productions when needed.
● Advance technical & other aspects of production with artist’s production team.
● Distribute show information to appropriate staff and crew as needed.
● Work with Program Director to forecast production related show expenses.
● Arrange local transportation and equipment rentals for production as needed.
● Advance artist catering. Oversee backstage staff/runners & operations. Ensure all shows run smoothly & on time. Reserve parking permits as needed.
● Supervise all aspects of production from load­in /load out.

Stage Operations & Equipment

● Submit budgets as needed for special projects.
●Maintain and build relationships with local vendors, potential sound engineers and stage crews.
● Ensure a safe working environment for all crew and touring personnel.
● Ensure cleaning, maintenance, repair & inventory is scheduled and completed on all production related equipment, stage, crew room, production office and backstage area.
● Recommend audio and stage equipment and necessary upgrades and expenses related to the technical operation of the Capitol Theater stage, audio, and lights.
● Support training and oversight of stage staff and volunteers.
● Work with the Volunteer Coordinator to keep accurate training documents and position descriptions for audio & stage crew and volunteers.
● Provide regular updates to audio and stage crew with information pertinent to their role within the organization; coordinate coverage of events and communicate contact information to the Program Director and Volunteer Coordinator.

General Responsibilities

● Attend weekly staff meetings and provide monthly reports to the Executive
Director.
● Report any personnel, safety, or financial issues to the Executive Director in a timely manner; report any such issues related to the Executive Director directly to a member of the Executive Committee of the Board
● Other duties as assigned

Qualifications

● 3 years minimum professional sound engineering and production management experience in the live music industry.
● Experience & working knowledge of technical aspects of concert production.
(including but not limited to: sound, lighting, some electrical knowledge, video &
audio recording, rigging).
● Ability to forecast expenses, create & maintain budgets.
● Above average team building/management skills. Ability to manage a team through challenging situations & long days.
● Proficient with MS Office (Word, Excel), Box/Google cloud software, Basic CAD
knowledge a plus.
● Strong communication and organizational skills/attention to detail/problem solving skills
● Must work well under pressure/Even tempered.
● Requires some heavy lifting and climbing.

Time Commitment: This position is a part­time non­exempt position, estimated at 15 hours per week plus varying scheduled event hours and special project hours. Must be available to work 60+ shows per year with office hours/meetings/conference calls, as needed.